Vendor RFQ Response Processor
Recording vendor responses to your Requests for Quote (RFQs) is time consuming and error prone. Because of the effort required to key in the vendor responses, they are either entered later than they should be or not entered at all. And the impact of making an error on when keying in the quoted price of an item could have disastrous affects. What would happen if a vendor’s response was keyed in at a price of $0.01 when it should have been $0.10? Or, the price is keyed in as $0.10 when it should have been $0.01? There goes that opportunity!
The EPDS Automated Vendor RFQ Response Feature eliminates these issues by automatically entering the vendor’s quoted price directly into EPDS. Here is how it works:
- Issue via e-mail RFQ to vendor. Attached to e-mail is a specially formatted Microsoft Excel Spreadsheet which provides for the entry of the vendor response.
- Vendor receives RFQ e-mail, enters response directly into Spreadsheet and e-mails Spreadsheet back to you.
- Your product person receives e-mail and saves Spreadsheet to special RFQ response folder on your server.
- The Vendor RFQ Response Processor program detects that there is a vendor response in the RFQ response folder. The program opens the Spreadsheet, reads each line item in the spreadsheet, finds the RFQ in EPDS and updates it with the vendor’s response.
For more information about the ePDS/RFQ add-on to ePDS, our flagship Electronic Parts Distribution System, contact us.
